Free Resources for California Employers

  1. Acceptable Questions California Employers Can Ask Applicants and Employees:
    California employers are prohibited from advertising or making any pre-employment inquiry expressing a preference based on protected class status. For a list of acceptable and unacceptable questions for applicants and employees, visit http://goo.gl/qzIIY
  2. Verify Employees Who May Legally Work in the United States:
    U.S. law requires businesses to employ only individuals who may legally work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization. E-Verify is an online Internet system that allows businesses to determine the eligibility of their employees to work in the United States. E-Verify is fast, free and easy to use – and it’s the best way employers can ensure a legal workforce. To access E-Verify online visit http://goo.gl/lt3Bk
  3. New Hire Reporting:
    Federal law requires that all new employees be reported to the applicable designated state new hire registry.
    For more information visit http://goo.gl/LjYnc
    California employers must report new hires within thirty (30) days using this online form at http://www.edd.ca.gov/pdf_pub_ctr/de34.pdf
  4. New Hire Written Notice Requirements for California Employers
    Upon hire, employers must provide a written notice to each employee, which provides the following information:
     
    (A) the rate or rates of pay and basis thereof, whether paid by the hour, shift, day, week, salary, piece, commission, or otherwise, including any rates for overtime;
    (B) regular payday designated by the employer as required by law;(C) the name of the employer, including any “doing business as” names used by the employer;
    (D) the physical address of the employer’s main office or principal place of business, and a mailing address, if different;
    (E) the telephone number of the employer;
    (F) the name, address, and telephone number of the employer’s workers’ compensation insurance carrier; and
    (G) any other information the Labor Commissioner deems material and necessary.  The Labor Commissioner has prepared a form which meets minimum requirements, which can be found online at
    http://goo.gl/DeP2y
  5. California employers are required to provide disability insurance;
    Register with the Employment Development Department, which also administers the state’s unemployment insurance program. Visit http://www.edd.ca.gov
  6. Notice of Regular Paydays Must be Posted:
    Notice of regular paydays must be posted at the workplace.  Pay periods must be semimonthly, and labor performed between the first and fifteenth day of the month must be paid between the sixteenth and twenty-sixth day of the month, and labor performed between the sixteenth and last day of the month must be paid between the first and tenth day of the following month. Salaries of exempt executive, administrative, and professional employees may be paid once a month, provided that the entire month’s salary must be paid by the twenty-sixth day of the month.
  7. Employment Contract Mandatory Commission Based Employees:
    Effective January 1, 2013, employers must enter into written employment contracts with any employees who are paid in whole or in part on a commission basis, specifying how these commissions will be calculated and paid.
  8. Free Federal and California Workplace Posters:
    For a list of labor law posters required to be posted at each workplace by U.S. federal law, can be found online at
    http://www.dol.gov/elaws/posters.htm
    Required California workplace posters can be found online at http://www.dir.ca.gov/wpnodb.html
  9. For New Employers:
    In most instances, a new employer will need to register for an employer identification number if not already in possession of one.
    For more information, see http://goo.gl/FNCCL
  10. It is strongly recommended for employers that an employee handbook be adopted and distributed to employees.  See our California employee handbook sold separately.